My grandfather founded the family business in the 80s. Our company grew pretty steadily through boom times and lean years. Around five years ago, we decided it was time to change the way things were done and implement a true guard management system.
I wanted to get out of the race to the lowest price, and the best way seemed simple — offer a better service. Instead of trying to cut $4 from our hourly rate to stay competitive, we decided to offer our customers the kind of service that justified the extra spend. That’s where guard management software came into play. Here are five reasons why:
I Couldn't Compete on Price
In recent years, more and more competitors have saturated the market — many of them using unethical or illegal tactics, like paying guards under the table, to drive down rates. Margins are already razor thin in the security industry, and my family decided we couldn’t drop prices without offering subpar service. We decided it was better to charge more and offer more to our clients.
Guard management software helped us compete against rock-bottom competitors in two key ways:
One, it introduced more efficient workflows to the company, both in the back office and out in the field. Because we were saving time managing accounts, not to mention tracking vehicle maintenance and filing reports, we had more time to find clients (and service our existing clients better).
Two, it improved the way communicated with our clients. Our high touch, hands-on approach to client success gave them the feeling that they were getting a white-glove caliber security service.
I Wanted More Consistency
At the end of the day, client relations comes back to the officers. We kept finding that our security teams had poor follow-through on patrol. Our management team couldn't keep cleaning up the mess when things went wrong. It's hard to scale your business when the you have to spend most of your time saving accounts that a guard screwed up.
When you’re not super steady year after year, referrals aren’t going to come in, and referrals were one of our best sources of new business, especially for lucrative commercial clients. They also require a degree of relationship-building and consistency that isn’t easy to muster. You have to exceed expectations to get referrals.
You can have great management, take care of the property, and get contract renewal without question, but your clients still won’t have the incentive to share your services with their network. They need to be wowed before they’ll start telling their friends.
Guard management software helped us structure patrols, track checkpoints, and prove the value of our services. It allowed us to present data to clients with updates on what we did.